Smart Panels for Rooms and Desks, Digital Reception
Designed from scratch, used by enterprises worldwide
Year:
2025
Highlights
Designed two panel apps: Meeting Room Tablet and Desk Booking Panel
Designed digital reception app for office visitors
Deployed with multiple enterprise clients
Core flows: instant booking, check-in, extend, view schedule, space info, etc
Live environment data on the room tablet: CO₂, temperature, air quality and more
Delivered under constraints (client asks, time pressure, engineering experience)
I led design at Spaceti and worked on many projects, including the Meeting Room App and the Booking Panel App - both designed from scratch.
Meeting Room Tablet (large)
The tablet by the door shows what’s happening now and next. You can book an instant meeting, check into a pre-booked slot, extend time, or review the schedule. A bottom status bar makes the room state obvious at a glance. If the room is busy, Find another space offers fast alternatives. Capacity, equipment, rules, and health notes are easy to access. Environment data (CO₂, temperature, air quality) and additional room info live in a side panel - useful, not noisy.
Desk Booking Panel (small)
This app runs on two compact devices that mostly sit in hot-desking zones and can also handle rooms. It’s used by several enterprises, including NEOM in Saudi Arabia, known for its futuristic mega-projects. The challenge was compressing the UI without losing clarity. I cut the flow to essentials, increased touch targets, reduced steps, and kept copy plain. Same system, same patterns - just tighter. I also added client-requested features.
Digital Reception
In addition to the booking panels, I also designed Spaceti’s Digital Reception - a tablet app used at office entrances. It replaces the traditional front desk with a clear, self-service flow. Guests check in by scanning a QR code from their invitation email, instantly notifying hosts and guiding visitors through the entry process. The goal was the same as with the panels: reduce friction, make states obvious, and let people move through the space without needing explanations.
Constraints & outcome
As often happens, I designed under real constraints - client requests, time, management trade-offs, and limited engineering experience. Not every idea made it, and not everything could be as refined as I wanted. Still, the result delivered: two panel apps designed from scratch, simple to read, quick to act on, rolled out across enterprise offices - with happy clients, happy users, and smoother everyday bookings.