Leading Product Design for a Global Smart Office Platform

Spaceti is a smart workplace platform, it brings together mobile apps, web apps, tablets, booking systems, and physical hardware into a single ecosystem.

I joined as a senior designer and gradually grew into the design lead role. Over time, I worked on core product features as well as custom solutions for large enterprise clients such as Warner Music, Nvidia, Neom, and Vodafone.

Designing across platforms

My main focus was the mobile app (iOS & Android) and the web app, but the product extended far beyond that. I also designed experiences for desk booking panels, meeting room displays, digital reception, admin dashboards, and other supporting tools.

I worked on a wide range of features, including:

• AI assistant and automated reports

• Office and AI-driven analytics

• Parking booking and live availability

• Smart office lockers

• Desk and meeting room booking

• Recording studio booking

• Newsfeed and internal communication

• Event management

• Residential building management

Each feature wasn’t just a screen. It had to fit into a larger system used daily by thousands of people in real buildings.

Building the design system

When I joined, the product suffered from visual inconsistencies, slow iteration, and designs that were hard to change without breaking other parts of the UI. Scaling the product this way wasn’t sustainable.

I built and continuously evolved a design system based on atomic design principles - starting from the smallest reusable building blocks and composing everything from there.

I defined:

• A structured color system with shades and tints

• Typography scales and clear usage rules

• Spacing, corner radius, and shadow systems

• Interactive states and component behavior

• Components built to handle variations without duplication

• Iconography and shared visual assets

The goal was speed, consistency, and long-term flexibility.

Improving design operations

I led the full migration to Figma,establishing a shared system, real-time collaboration, and a single source of truth for design across the company.

Alongside systems and tools, I improved how the team worked day-to-day by introducing clear, mandatory stages into the design process:

• Early prototyping instead of pixel-first design

• Regular user testing

• Design QA reviews before handoff

• Clear task organization and tracking in Jira

These changes reduced bugs, improved product quality, and raised the overall bar for design.